Outsourcing an offshore team helps you cost-effective and quality-surpassed. However, working with offshore developers, who are not in your office, adds its own unique set of challenges.

In this article, we want to share our top tips of working with an offshore development team.


Working With ODC

This article is based on our experience from running InApps Technology, top software development company in Vietnam that provides offshore development services.

> Read more: Structure an offshore team: pros and cons

Working with ODC (Offshore Development Center) model, you will be playing a main management role as a team leader collaborating harmoniously with the project manager provided by the vendor.

It is a chance for you to practice and get your leadership to shine. Guidance, solution, vision, teamwork, direction, strategy, communication and goal are all the things you will need to convey directly to the team, in order to develop the team as well as achieve your target at the same time.

Share Your Product Vision

Many people make the mistake of randomly assigning easy work items to offshore developers. Don’t make the mistake of not giving them the full product vision.

All developers need to understand what the goal is and where the project is going. Paint them a picture of your product vision so they can make smart choices as they are implementing the project.

They also need to understand and be able to see the upcoming work items to do. They want to know they have job security and where the project is going. Be sure to share with them details about release and sprint planning.


Anytime you are working with a remote team it is easy for them to be left in the dark about a lot of things. When you can roam around an office it is easy to have a pulse for what is going on in the business.

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Make it a point to over communicate with them on what is going on with the business. Also, don’t just talk to them once a week or once a day during scrum meetings. Be sure to engage with them 1 on 1 daily to really make sure they are getting their work done and helping out however you can.

Overlap Your Work Schedules

One of the biggest challenges with offshore development team is working on vastly different time zones.

Luckily, most of InApps developers can be flexible with time zones difference. This enables us to have time for daily meetings, scrum, and Q&A. The shifted hours can also work as an advantage if you could spend extra cost on your team for overtime working hours.

Simplify Your Communication

Depending on where your company and your offshore team is, they may not be as fluent with your language as you are. The best thing you can do is simplify your communication.

Simplify it by limiting your vocabulary, avoiding metaphors, and cultural references they won’t understand.

Get straight to the point and state the obvious. Be very clear with your directions. If their fluency of your language is not good, get to the point and don’t make them assume anything.


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Keep Their Work Queue Full, Including a “B” Task

There will be many times when your offshore team may get stuck and need help from someone else. The last thing you want to do is have them get stuck and get nothing accomplished.

There are countless reasons that developers get stuck in middle of their work. From weird compilation issues check in by someone else, business logic questions, lack of clear requirements, etc.

We suggest always having multiple work items in their queue so if they get stuck, they have someone else can work on. If they get stuck on their “A” task, make sure they have a “B” or “C” priority item they can work on in the meantime.

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Make Use of Video Conferencing

Doing daily scrum meetings by phone or over Slack works well. But video adds the real human element that can help with team building. It is important than you really get to know your team and build real human relationships with them.

Video can also help you better identify people’s emotions and moods. It is important to make sure your team is happy and getting work done. It is easier to hide behind a keyboard. It is also easier to really ask them how they are progressing on a project.

Video conferencing via Skype, Zoom, or other platforms is a great way to do. We do all of our daily scrum meetings over Skype video call for this purpose.

Give them Real Work To Do

Just because you can find offshore developers for $17 an hour, that doesn’t mean you need to only give them donkey work to do. They make $17 an hour because the cost of living where they live, not because they are junior developers.

If you want to recruit and retain top talent on your offshore team, don’t make them do donkey work. There are highly skilled developers all over the world. Treat them like it!

Don’t Micromanage Them from afar

Nobody likes to be micromanaged. It is also hard to scale your development team if you can’t empower them and trust them to do the work that needs to be done. It is important that your offshore team has a strong senior developer that can act as a team lead.

If you are having problems getting things done properly, consider if your offshore team lacks senior level leadership. Many companies make the mistake of just trying to hire a bunch of cheap developers.

It is in the best interest of you and your offshore partner both to ensure that your offshore team can be self managing and successful. Make sure you have the right mix of senior developers and potentially a project manager.

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Get Your Point Across with Pictures and Video

Software development is all about communication. Nothing works better than a screenshot or quick video.

It can take just a few seconds to take a screenshot of something and doodle on it. That little doodle can help people instantly visualise and understand what you were talking about. It can save hours of time.

Another tip is to do the same thing with video. It makes it absolutely effortless to record a real quick video. Record some feedback about their work or a quick training video and instantly email it.

Treat Them Like Your Team, Not an Offshore Team

One of the biggest mistakes is creating an us vs them mentality. Don’t keep your offshore team at arms length. Treat them like they are part of your team, they just happen to work remotely.

  • Avoid an us vs them mentality
  • Include them in all communication — don’t leave them in the dark
  • Include them in company and team meetings
  • Meet with them regularly online and even in person

Hire the Right Offshore Team

There are talented software developers everywhere, but Vietnam is a new tech hub for offshore development outsourcing.

>> Read more: why hire a software outsourcing company from Vietnam?

>> Learn more: how to choose the right outsourcing software company in Vietnam?

Here are some of the top reasons to hire InApps developers:

  • English communication— 75% can read and understand spoken English.
  • Cost-efficiency — You can find excellent developers for $17-$22 per hour.
  • Good Communication Skills — They are good communicators and aren’t afraid to speak up or challenge you. They want to do a good job and succeed.
  • Talented workforce — Young developers who studied and worked abroad in the US, Australia, Northern Europe or Japan.
  • High-level of Tech skills — Excellent at analysis, troubleshooting and tech solution brainstorming. They are passionate developers who love what they do and desired for self-development.
  • Our case studies 

mobile app development


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Don’t take our word for it! 

>> Read more: 4 reasons to hire InApps full-stack developer team

Need help building an offshore development team in Vietnam? InApps Technology can help! CONTACT US

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I am Tam, Founder & CEO of InApps Technology, ranked 1st in Vietnam and 5th in Southeast Asia in Application Development and Custom Software Development. We build a team with a people-centered culture that serves our customers with the WOW experience. I have helped hundreds of startups and brands to succeed with our robust technology solution. Besides, I have 5,000+ connections with C-Levels on LinkedIn and 10,000+ other professionals in communities. I hope to bring BIG VALUES to our right partners and customers. What I can help: – World-class software development service. – Building a dedicated talent team for only 30% of your local vendors’ cost. – Consulting tech startup solutions comprehensively and systematically. – Growth-hacking marketing solution. If you read here, don’t hesitate to contact me for further advice.

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