Which are the best collaboration tools for remote teams in 2022?

Most people who have tried working remotely would agree that staying within the confines of a physical workplace does not immediately correlate to productivity. Fewer companies demand their employees’ physical presence and shift to remote teams without decreasing staff effectiveness. This is especially prevalent in the IT business, as corporations frequently seek remote developers from other countries.

If you’re looking to construct a remote dedicated software development team or recruit engineers in a distant location, have a look at our selection of best collaboration tools for remote teams that you can use daily for planning, monitoring, saving information, and communicating.


Free collaboration tools for remote teams

How can you collaborate effectively with your remote teams?

Begin your transition to remote work by determining which components of your daily job are critical to your success. Traditionally, project managers that deal with remote teams focus on:

  • Communication
  • Productivity tracking
  • File storing and sharing

The next step is to choose remote team collaboration tools appropriate for your business procedures. Here are some broad guidelines for making your choice:

  • Most digital solutions for remote teams provide free trials for commercial plans that you may try out before shifting your remote team to them.
  • If you wish to scale your remote staff in the future, be sure you can transition to an appropriate paid plan.
  • Check if the product has security certifications, protocols, and double verification.

Best collaboration tools for remote teams in Communication

For example, Slack, Skype, and Chanty provide real-time Communication in private, public, and one-on-one talks. Many of these online communication solutions include free plans that may be sufficient for the needs of your remote workforce. Here are our TOP 5 picks:


Free collaboration tools for remote teams

Skype: Classic Collaboration

Microsoft’s Skype is a renowned video chat program. A small firm of up to 50 people may achieve unlimited Communication through video and chat chats. Skype also offers premium subscriptions for major enterprises and businesses. The video chat recording option is valid when you need to conduct an online interview or save a conversation for later use. The most recent Skype feature allows people to join a call using a shared link without downloading the software on their device.

Highlights include:

  • Screen sharing and video recording
  • The blurring of the background
  • For one month, you can share and save files.

Slack: Cloud office for real-time feedback

Slack is renowned as one of the most adaptable messengers in the world of small and medium-sized businesses. It offers a rich built-in bot feature and allows users to contribute and integrate their bots. Its primary strength is its ability to communicate fast and get immediate feedback.

Highlights include:

  • Interoperability with other apps and bots
  • Easy search through all channels
  • Personalized Notifications

Zoom: A Conference Call App

Zoom will be the undisputed king of video conferencing systems in 2020. The fact that Zoom’s free plan allows you to host up to 100 people at once for 40 minutes is the primary reason for its popularity. You may share your screen and record a call much as in Skype. Background customization is a tool that has captured the hearts of many remote teams by allowing them to utilize a routine video conversation as a form of self-expression.

Highlights include:

  • Personalization of the background
  • Per call, you have up to 40 minutes of conversation time.
  • You may have up to 100 individuals online on a free plan simultaneously.

Microsoft Teams: Secure Video Connection

Microsoft Teams is a collaboration solution that offers a free plan that allows for a maximum of 300 participants in a single business. It has all the features required for video conferencing, including one-on-one conversations, channel meetings, group audio and video conferences, and screen sharing.

Highlights include:

  • 1GB of storage per user, with a total of 10GB of shared storage.
  • During video calls, the background blurs.
  • Connection security is high.


Chanty is a straightforward AI-powered business messaging and notification center. This powerful Slack alternative is designed to boost team productivity and improve workplace communication. The application is free for teams of up to ten people and may be used for texting, video and audio conferencing, and task planning.

Highlights include:

  • Integration with well-known cloud storage services
  • History is searchable.

Best collaboration tools for remote teams in Project Management

Jira, Basecamp, and Asana are the top three digital project management tools for remote teams. They’re well-known for their customizability and visualization capabilities.


Best collaboration tools for remote teams

Jira: The Best Option for Development Teams

Atlassian’s Jira is the most extensively used tool among Agile development teams that work remotely. Jira is preferred by many project managers above the other remote team collaboration solutions because it provides highly configurable boards that can be modified to meet the demands of diverse projects.

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Highlights include:

  • Scrum and Kanban boards are used to keep track of the project’s progress.
  • A workflow designer that may be customized to create one-of-a-kind processes.
  • Atlassian Marketplace has over a thousand ready-to-use plugins.

Basecamp: Powerhouse for Projects with Simple Architecture

Over 3 million people use basecamp to collaborate with remote teams. Basecamp is a location where multiple people may build to-do lists, assign items, communicate ideas, and view the history of modifications. One of the application’s significant advantages is that it has storage, so you’ll always have all of your papers and resources at your fingertips.

Highlights include:

  • Discussion boards for new ideas and initiatives
  • Reporting on project performance in a visual format
  • Dashboards for teams and clients are separate.

Asana: An All-in-one Solution for Planning, Tracking, and Communication

Asana is an excellent choice for teams who wish to keep all project-related information in one location. It is the only tool that teams can use to store files, manage projects, and communicate. Asana, like Jira, allows you to organize tasks, assign them to team members, and manage milestones, progress, and schedules.

Highlights include:

  • Project updates will be notified.
  • Suitable for projects with a straightforward architecture.
  • Up to 15 people can participate for free.

Remote team collaboration software for Storing and Sharing Files

Cloud data storage is one of the most essential remote team collaboration software solutions for defining data security. You are undoubtedly aware that elements such as double verification and security processes should be given specific consideration. However, if you’re new to the subject, consider the features organizations seek in cloud storage.

And keep in mind that, like most good things, safe cloud storage is not free. At least not the major ones. However, if you know you can live with limited free storage, here are several alternatives with both free and paid plans:


Free collaboration tools for remote teams

Cloud Storage using Google Drive

Google Drive Cloud Storage is a fantastic alternative for those who already have a Google account. Google Drive is a popular remote team collaboration solution that provides 15 GB of storage and access to all Google Drive applications, including Google Docs, Slides, and Sheets.

Highlights include:

  • Simple and secure file sharing
  • Simple design and superior file search


Dropbox has a free subscription that includes 2 GB of storage and access from PCs and mobile devices. Users may also make use of simple camera upload and document scanning features. Around 14 million users use the simple and secure data sharing and storage services available for both paid and free plans.

Highlights include:

  • Links and shared folders
  • Previews and comments on the web

iCloud Cloud Storage of Apple

Every Apple ID holder already has 5 GB of free storage for media files and storing up iMessages, calendars, reminders, and notes. Apple iCloud Storage is one of the best remote team collaboration solutions, with first-rate syncing with productivity apps like Pages, Numbers, and Keynote, all of which are free for iCloud customers.

Highlights include:

  • Device-to-device cooperation in real-time
  • File sharing is simple, and the UI is straightforward.

Best collaboration tools for Web Design

Working with a remote graphic or interface designer is considerably more accessible now than previously. Nowadays, you won’t find individuals exchanging large Photoshop files. On the other hand, designers prefer online remote team collaboration solutions with live collaboration capabilities that simplify and accelerate the prototype process. You may also use remote desktop monitoring software to ensure that your team members work during the day.


Best collaboration tools for remote teams


Figma is an online platform that allows several stakeholders to collaborate simultaneously. Figma’s developer-friendliness is one of its main features. It has automated padding, spacing, and orientation settings readily converted into code.

Highlights include:

  • Plugins for stock graphics, charts, icons, flow diagrams, and color accessibility are all available.
  • Plugin development has been simplified.
  • Customers can share private plugins inside a corporation.

The InVision Studio

InVision is a popular design environment for both Mac and Windows-based interface designers worldwide. Aside from the standard set of capabilities, the web platform allows for the collaboration of several designers. This speeds up the design, prototyping, and animation processes.

Highlights include:

  • Design and animation functionality that is robust
  • Download for free


Xtensio is a collaboration tool that allows users to create and share live documents easily. It enables teams to work in real-time on presentations, proposals, reports, sales sheets, and other online documents.

Xtensio functions similarly to a web builder, making it simple to add photos, videos, tables, and other interactive modules. Users may resize, change backdrops, and customize colors and fonts to match branding. Living “folios” can even be safeguarded since access levels can be set.


Sketch is ranked as one of the top three remote team collaboration solutions for interface designers globally. It developed a strong following among freelance designers and whole departments within organizations, resulting in one million paying users by 2020. Last year, the firm introduced prototype functionality and had no plans to add new features. The good news is that a small remote team of designers may easily collaborate daily using Sketch’s free plan.

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Highlights include:

  • A fully functional 30-day free trial is available.
  • A large number of extensions and plugins are available.


Thank you for your reading. We hope this article with the best collaboration tools for remote teams helps you manage your team and project better.

If you need a world-class dedicated development team, don’t hesitate to contact InApps.

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As a Senior Tech Enthusiast, I bring a decade of experience to the realm of tech writing, blending deep industry knowledge with a passion for storytelling. With expertise in software development to emerging tech trends like AI and IoT—my articles not only inform but also inspire. My journey in tech writing has been marked by a commitment to accuracy, clarity, and engaging storytelling, making me a trusted voice in the tech community.

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